Executive Assistant

Our business is real estate, but our organization is so much more than bricks and mortar, beautiful buildings and well-managed properties. Our business is about people who need a place to call home and the people of Michaels who make it all happen.

Performs executive level administrative support duties for senior leaders within MAM, as well as office management duties for the team such as: account management, copier and printer management, vendor management, proposal production management, overall office suite management, new employee liaison with Michaels Human Resources, organizing and maintain files, and distribution of documents. May also assist in specific support tasks for MAM executive team, such as budgeting, expense tracking, or completing assigned special projects.

The Executive Assistant will report directly to the Executive Vice President of MAM. Specific duties include, but are not limited to:

1. Assist with communications from senior leaders on behalf of the company.
2. Assist with rent calculations, rent comp studies, HAP contract renewals, and other duties as requested.
3. Assist with insurance program administrative duties.
4. Maintain appointment schedules, calendars, e-mail and arrange travel plans for assigned senior leaders.
5. Human Resources Liaison: serve as liaison on any time management issues, as well as “on-boarding” of new employees.
6. Maintain UKG super-user status.
7. Assist with property-related litigation matters.
8. Maintains electronic project files.
9. Maintains Partnership Agreements, any necessary updates.
10. Provides backup administrative support to investment management team.
11. Coordination/organization of travel and transportation logistics for investment management meetings and events throughout the year.
12. Assist senior leaders with other assigned support tasks.
13. Assist with production of requests for proposals and bind and assemble proposals when final documents are ready to print.
14. Manage distribution of mail, prepare and send overnight packages and regular mail.
15. Set up and manage paper and/or electronic filing systems; recording information, updating paperwork, maintaining documents and records.
16. Review and prepare expense reports.
17. Coordinate and organize office and outside events.
18. Ensure protection and security of files and records.
19. Assign and monitor clerical functions.
20. Supervise and evaluate performance of direct reports.
21. Collaborate with other teams in Michaels and improve relationships.
22. Prepare invoices for reimbursement
23. Perform other duties as required.

Required Experience: 

-Minimum 10 years administrative office experience preferred. Must be proficient in use of Microsoft Office, specifically: Word, Excel and PowerPoint. As well as Google Suite programs including Gmail, Google Calendar and Google Drive
-Previous executive assistant experience preferred.

Required Education/Training:

-High School Diploma or equivalent.
-Business school or Associates Degree preferred.

Required Skills and Abilities: 

- Ability to Keep accurate records.
- Excellent verbal and written communication skills.
- Organizational skills and attention to detail is critically important.
- Must present a professional business appearance.
- Ability to meet deadlines.
- Ability to maintain confidentiality of work items at all times.
- Able to adjust priorities on short notice, manage interruptions, and work well under pressure.
- Ability to thrive in a fast-paced and complex atmosphere.
- Strong problem-solving skills.

Working Conditions: 

Primarily an office environment, however must have the ability to work extended hours including evenings and weekends if required. Travel may be required, but is anticipated to be seldom or occasional.

Salary Range Information

The range displayed on each job posting reflects the targeted base salary for the position. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

Rewards & Benefits

We know Michaels’ promise of lifting lives starts with our teammates, so making sure every single teammate is happy, healthy, and set up for a successful future is important to us. As part of our team, you will enjoy a competitive wage, a comprehensive benefit package which includes Medical, Dental, Vision, prescription, etc., generous paid time off, a 401 (k) plan with a company match, and so much more:

• Help make the world a better place in a team-oriented environment.
• Grow with our organization through various professional development opportunities.
• Collaborate and thrive in a company culture where all are welcome

Michaels teammates make a difference in the lives of residents, colleagues, and the communities where we live and work every day.

Come join our team. You’re going to love it here!